Obtaining a National Identity Card (NIC) for the first time.

Eligibility criteria to apply for an ID for the first time

(i) Should be a citizen of Sri Lanka

(ii) Should be attained 16 years of age

Obtaining an Application

  1. From the Grama Niladhari of the applicant’s residential area;
  2. From the Estate superintendant (if the applicant resides in an estate);
  3. From the School Principal or the “Parivenadhipathi” of the respective Pirivena in the case of school applications

Completed application along with the relevant documents should be handed over to the above respective officers as appropriate.

Necessary documents to be submitted to obtain an ID for the first time:

  1. Duly completed RPD Form 1
  2. Applicants under 50 years of age should compulsorily submit the Birth Certificate (BC) or the Probable Age Certificate issued by the Additional District Registrar in order to obtain an ID card.
  • The Department considers 1st of July of the respective year as the date of birth in respect of the applicants who submit probable age certificates.
  1. Applicants over 50 years of age and do not possess the birth certificate or the probable age certificate, could submit two or more following alternative documents along with the results of search of registers and an Affidavit to confirm the age.
  • School leaving certificate
  • Certificate of Baptism
  • Copies of Birth certificates of children of the applicant, (if the date of birth of the applicant indicated )
  • Extract of the birth certificate of the applicant
  • Citizenship certificate of SriLanka (if the date of birth indicated)
  • Estate leaving certificate (if the date of birth indicated)
  • Certified copies of relevant pages of the Passport
  • Registration card issued by the Estate Superintendent
  • Horoscope (if available)
  1. Applicants born in a foreign country should submit the citizenship certificates issued by the Department of Immigration & Emigration of SriLanka.
  2. Women applicants, who wish to include husband’s family name in the ID card need to submit the original & a copy of the marriage certificate.
  3. Five color photographs of the size of 1 ⅜” X ⅞”
  1. Applicants, who wish to include their occupation/designation in the ID card, should submit a service certificate obtained during the last three months. Professionals also need to submit documentary evidence, in case if they wish to include their profession in the ID card. (I.e. Engineers, Doctors, Accountants, Lawyers should submit relevant Degree certificates).
  • In case of the Businessmen, they need to submit a certified copy of the Business Registration certificate.
  1. Procedure to confirm the Priest status of applicants-
  • Buddhist cleric should submit the “Certificate of Ordain” or “Upasampada Certificate” issued by the Department of Buddhist Affairs
  • “Dasasil Matha” should submit the registration certificate issued by the Department of Buddhist Affairs
  • Islamic priest should submit the certificate issued by the Department of Islamic Religious Affairs
  • Hindu priest should submit the certificate issued by the Department of Hindu Religious Affairs හා සංස්කෘතික කටයුතු දෙපාර්තමේන්තුවෙන් ලබාගත් සහතිකය

Catholic priest should submit certificate issued by the head of relevant catholic religious chapters

Issue of Approximate Age Certificates

1.Certificates of probable age are issued to children under 14 yrs. of issued to children under 14 yrs. of age whose birth cannot be registered.

2.Certificates of probable age are issued to,

  • Resident children of a children's home approved by the government.
  • Children who are under the guardianship of persons other than children's homes approved by the government

3.Documents to be submitted by the resident children of a children's home approved by the government.

    • Affidavit of the matron of the children's home
    • Medical certificate issued by a government medical officer determining the age of the child
    • Other documents containing information of the child (if any)

4.Documents to be submitted by the children other than residents of a children's home approved by the government together with the declaration;

    • Affidavit of the guardian
    • Documents in proof of the guardianship of the guardians regarding the child concerned

i.Grama Niladhari certificate or

ii.Certificate of the probation and Childcare Service Officer

iii.Certificate from the Social Services Department

iv .Certificate issued by the Inspector of Police

5.Medical certificate issued by a government medical officer determining the age of the child

6.Health Development Record

7.Copy of the school admission register if the child attends school

Registration of Marriages by a Christian Minister

Registration of Marriages by a Christian Minister

1.Christians can register their marriages at their Churches
2.Marriage notice should be written and attested in duplicate and handed over to the Registrar of Marriage of the division
3.Persons authorized to attest marriage notices; 1. Registrar of Marriage of the division
2. Justice of peace
3. Notary public
4. A Minister
Requirements for submitting a marriage notice:  
1. Requirement of residence of the parties in the relevant division i. Residence of parties in the relevant division within 10 days preceding submission of the marriage notice
ii. Residence of parties in different divisions within 10 days preceding submission of the marriage notice.
iii. If one party was not living in Sri Lanka within 10 days preceding submission of the marriage notice, residence of  the other party in Sri Lanka for such 10 days.
iv. If none of the parties had not been living in Sri Lanka within 10 days preceding submission of the marriage   notice,residence of one party for 04 days in Sri Lanka.
2. Completion of age of 18 yrs. by both parties as at their previous birth day.
3. The parties should not have any kind of relationship prohibited in law.
4. No party should have entered into any legal marriage which is valid at the time.
Certificate of the registrar should be obtained from the Registrar or Additional District Registrar
The said certificate should be produced to the minister of the church where the marriage is to the solemnized. Also provide uncancelled stamps value of Rs.25/- therewith.
Registration of Marriages (General)

Registration of Marriages (General)

  • Everyone other than where both parties are Muslims, can register their marriage under Marriage(general)  Registration Ordinance..
  • Marriage notice should be written and attested in duplicate and handed over to the Registrar of marriages of the division
  • Persons authorized to attest marriage notice;
 1. Registrar of marriages of the division
2. Justice of peace
3. Notary public
4. A Minister

1. Requirements for submitting a marriage notice:

 i.Residence of parties in the relevant division within 10 days preceding submission of the marriage notice.
ii. Residence of parties in different divisions within 10 days preceding submission of the marriage notice.
iii. If one party was not living in Sri Lanka within 10 days preceding submission of the marriage notice, residence of the other party in Sri Lanka for such 10 days.
iv. If none of the parties had not been living in Sri Lanka within 10 days preceding submission of the marriage  notice, residence of one party for 04 days in Sri Lanka.
2. Completion of age of 18 yrs. by both parties as at their previous birth day.
3. The parties should not have any kind of relationship prohibited in law.
4. No party should have entered into any legal marriage which is valid at the time.
  • 14 days should be lapsed since submission of marriage notice for registration of a marriage(general). Possibility      prevails to register general marriage before lapse of such 14 days.
  • Request may be made in order to register a marriage outside the office.

Death Registration..........

Registration of a Birth Occurred at Home

Registration of a Birth Occurred at Home

Required Forms- Declaration

Registration of a Birth Occurred at Home 1. Inform the Grama Niladari within 07 days of the birth is occurred.
  2. Grama Niladari shall send a report to the registrar of the area..
  3. The birth is registered by the registrar of births and deaths of the area where birth has occurred..
  4. Duly filled declaration of birth shall submit to the registrar of births and deaths of the area.
  5. Declaration of birth can be obtained from the registrar.
  6. Persons required to give information,
 
  • Father
 
  • Mother
 
  • Each person present at the birth
 
  • Person have in charge of the child
  7. Birth may be register by the divitional registar with in a period of 03 months. Birth can be registered after 03 months. Please see the delayed registration of births.
  8. Certificate of birth is issued to the informant free of charge.
  9. Fees
Registration of a Birth Occurred in a Private Hospital

Registration of a Birth Occurred in a Private Hospital

Registration of a Birth Occurred in a Private Hospital 1. The Birth is registered by the Registrar of births and deaths of the area where birth occurred.
  2. If the birth has occurred at a private hospital, inform the Registrar of that area for registration of such birth.
  3. Appropriate persons for informing of a birth for registration
 
  • Father
 
  • Mother
 
  • Person present at the time of occurrence of the birth.
 
  • Medical Officer of the Hospital.
 
  • Obtain the relevant declaration from the Registrar of births and deaths for informing the birth.
  4. Documents to be submitted
  I. Duly perfected declaration
  II. Hospital report issued in proof of the occurance of the birth.
  A birth can be registered free of charge within a period of 03 months.
  A copy of the birth certificate is issued to the informant free of charge.
Registration of a Birth Occurred in a Rural Hospital

Registration of a Birth Occurred in a Rural Hospital

Registration of a Birth Occurred in a Rural Hospital 1. The birth is registered by the Registrar of births and deaths of the area where birth occurred. 
  2. If the birth has occurred at a Rural Hospital, inform the Registrar of that area for registration of such birth..
  3. Appropriate persons for informing of a birth for registration.
         I. Father
         II. Mother
         III. Person present at the time of occurrence of the birth.
         IV.Medical Officer of the hospital
  4. Obtain the relevant declaration from the Registrar of births and deaths for informing the birth.
  Documents to be submitted
       I. Duly perfected declaration
       II. Hospital report issued in proof of the occurance of the birth
      III.A birth can be registered free of charge within a period of 03 months
      IV.A copy of the birth certificate is issued to the informant free of charge.
Registration of a Birth Occurred in a General Hospital

Registration of a Birth Occurred in a General Hospital

Registration of a Birth Occurred in a General Hospital 1. Inform the Registrar of births and deaths at the General Hospital for registration of birth.
  2. Appropriate persons for informing of a Birth for registration.
        I. Father
        II. Mother
        III. Person present at the time of occurrence of the birth
        IV. Medical Officer of the Hospital
  3. Obtain the relevant declaration from the Registrar of births and deaths at the General Hospital for informing the birth.
  Documents to be submitted
       I. Duly perfected declaration
       II. Hospital report issued in proof of the occurance of the Birth.
  4. A Birth can be registered free of charge within a period of 03 months.
  5.A copy of the Birth Certificate is issued to the informant free of charge.
Obtain a Certified Copy of the Certificate of Birth

Obtain a Certified Copy of the Certificate of Birth

Required Forms- Application

Obtain a Certified Copy of the Certificate of Birth 1. Refer the application to the Divisional Secretariat of the area in which the place of birth is occurred.
  2. Application can be obtained from any Divisional Secretariat.
  3. Fees chargeable
         I. If the number of the certificate of birth & the registered date is known Rs.100.00
         II. If don't know the number of the certificate of birth or the registered date,
         III. වfor search of birth registers for period of 02 years Rs.200.00
  3. Required fee should be paid by currency.
  4. Duly filled application should be submit to the Divisional Secretariat.
  5. If you like to obtain the birth certificate by post, submit a stamped envelop with the application.
  6. If the birth is registered a birth certificate will be send and if the birth is not registered a letter to the effect will be send.
  7. Any Number of copies can be obtain by one Application(Circular-02/2012)
Alteration of Information in a Birth Register

Alteration of Information in a Birth Register

Alteration of Information in a Birth Register 01.In a Birth certificate,
        I. Information in cage 01 (Date & place of birth)
        II. Information in cage 03 (Sex)
        III. Information in cage 05 (Information of mother - if mother's name has been changed after the registration of the birth, it is not possible under this provision)
        IV. Information in cage 09 (Informant's information) may be altered
   
  02. Produce the declaration to the Additional District Registrar of the Divisional Secretariat of the area where birth occurred.
  03. The declaration should be produced by,
       I. Owner of the birth certificate
       II. Father or Mother
       III. Legal guardian
       IV. A person who is dissatisfied with any of the information appearing in the birth register
  04. Rs.50.00 should be paid by currency for the declaration
  05. A certified copy of the birth register to be amended should be essentially attached to the declaration.
  06. Following are some written evidences which may be produced to substantiate the request made in the declaration,
  I. Parents' marriage certificate
  II. List of children/ brothers and sisters
  III. Birth certificate of father/ mother
  IV. Birth certificate of a child born after the registration of parents' marriage
  V. In case there is no child born after the registration of the marriage of parents, birth certificate of a elder or younger child of the subject.
  VI. Certified copies of records available in hospitals, maternity homes or midwife's records
  VII. Student's record sheet, extract of the school admission register
  VIII. Copy of the electoral register where names of the subject and parents are included
  IX. If father is deceased, his death certificate
Registration of Past Births

Registration of Past Births

Registration of Past Births 01. If a birth has not been registered with 03 months since its occurrence it may be registered..
  02. Declaration should be produced to the Additional District Registrar of the Divisional Secretariat where birth occurred.
  03. Persons eligible for this,
                  I. Any party having interest of
                  II. One of the parents
  04. Payments for the declaration
                 I. within 12 months of occurrence - Rs. 50.00
                 II. more than 12 months of occurrence - Rs. 50.00
  05. Only the following documents should be submitted with the declarations produced within one year since the occurrences of the birth
           1. Marriage certificate of parents if they are married
           2. One of following documents in proof of the date and place of birth of the subject.
                     I. Hospital birth report or certified copy
                     II. Grama Niladhari birth report or certified copy
                     III. Estate birth report or certified copy
                     IV. Public Health Officer's certificate
  06. Following documents should be produced with the declaration produced after one year since occurrence of the birth
          I. Marriage certificate of parents if they are married
          II. Nil result sheet
          III. One of the following documents indicating date and place of birth of the person
             i. Hospital report of certified copy
             ii. Grama Niladhari report or certified copy
             iii. Estate birth report or certified copy
             iv. Copy of the Midwife's birth register
       IV. In case of non-possession of any of the above documents,
               a. Health development record
               b. Certificate of baptism
               c. Certified copy of the school admission register / pupil's record sheet.
               d. Estate welfare officer's report
               e. Horoscope of the record of time prepared on a proximate date to the day on which the birth occurred
       V. If any of these documents are not available, declaration including details having knowledge of and an affidavit.
  1. Birth/Marrige/Death Registration
  2. அபிவிருத்தி திட்டம்
  3. சமூக நலனோம்பல் மற்றும் நன்மைகள்
  4. நில நிர்வாகம்

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