பிரதேச செயலகம் - தொம்பே

Registration of a Birth Occurred at Home

Registration of a Birth Occurred at Home	1. Inform the Grama Niladari within 07 days of the birth is occurred.
	2. Grama Niladari shall send a report to the registrar of the area..
	3. The birth is registered by the registrar of births and deaths of the area where birth has occurred..
	4. Duly filled declaration of birth shall submit to the registrar of births and deaths of the area.
	5. Declaration of birth can be obtained from the registrar.
	6. Persons required to give information,
	Father
	Mother
	Each person present at the birth
	Person have in charge of the child
	7. Birth may be register by the divitional registar with in a period of 03 months. Birth can be registered after 03 months. Please see the delayed registration of births.
	8. Certificate of birth is issued to the informant free of charge.
	9. Fees

Registration of a Birth Occurred in a Private Hospital

Registration of a Birth Occurred in a Private Hospital	1. The Birth is registered by the Registrar of births and deaths of the area where birth occurred.
	2. If the birth has occurred at a private hospital, inform the Registrar of that area for registration of such birth.
	3. Appropriate persons for informing of a birth for registration
	Father
	Mother
	Person present at the time of occurrence of the birth.
	Medical Officer of the Hospital.
	Obtain the relevant declaration from the Registrar of births and deaths for informing the birth.
	4. Documents to be submitted
	I. Duly perfected declaration
	II. Hospital report issued in proof of the occurance of the birth.
	A birth can be registered free of charge within a period of 03 months.
	A copy of the birth certificate is issued to the informant free of charge.

Registration of a Birth Occurred in a Rural Hospital

Registration of a Birth Occurred in a Rural Hospital	1. The birth is registered by the Registrar of births and deaths of the area where birth occurred.
	2. If the birth has occurred at a Rural Hospital, inform the Registrar of that area for registration of such birth..
	3. Appropriate persons for informing of a birth for registration.
	I. Father
	II. Mother
	III. Person present at the time of occurrence of the birth.
	IV.Medical Officer of the hospital
	4. Obtain the relevant declaration from the Registrar of births and deaths for informing the birth.
	Documents to be submitted
	I. Duly perfected declaration
	II. Hospital report issued in proof of the occurance of the birth
	III.A birth can be registered free of charge within a period of 03 months
	IV.A copy of the birth certificate is issued to the informant free of charge.

Registration of a Birth Occurred in a General Hospital

Registration of a Birth Occurred in a General Hospital	1. Inform the Registrar of births and deaths at the General Hospital for registration of birth.
	2. Appropriate persons for informing of a Birth for registration.
	I. Father
	II. Mother
	III. Person present at the time of occurrence of the birth
	IV. Medical Officer of the Hospital
	3. Obtain the relevant declaration from the Registrar of births and deaths at the General Hospital for informing the birth.
	Documents to be submitted
	I. Duly perfected declaration
	II. Hospital report issued in proof of the occurance of the Birth.
	4. A Birth can be registered free of charge within a period of 03 months.
	5.A copy of the Birth Certificate is issued to the informant free of charge.

Obtain a Certified Copy of the Certificate of Birth

Required Forms- Application

Obtain a Certified Copy of the Certificate of Birth	1. Refer the application to the Divisional Secretariat of the area in which the place of birth is occurred.
	2. Application can be obtained from any Divisional Secretariat.
	3. Fees chargeable
	I. If the number of the certificate of birth & the registered date is known Rs.100.00
	II. If don't know the number of the certificate of birth or the registered date,
	III. වfor search of birth registers for period of 02 years Rs.200.00
	3. Required fee should be paid by currency.
	4. Duly filled application should be submit to the Divisional Secretariat.
	5. If you like to obtain the birth certificate by post, submit a stamped envelop with the application.
	6. If the birth is registered a birth certificate will be send and if the birth is not registered a letter to the effect will be send.
	7. Any Number of copies can be obtain by one Application(Circular-02/2012)

Alteration of Information in a Birth Register

Alteration of Information in a Birth Register	01.In a Birth certificate,
	I. Information in cage 01 (Date & place of birth)
	II. Information in cage 03 (Sex)
	III. Information in cage 05 (Information of mother - if mother's name has been changed after the registration of the birth, it is not possible under this provision)
	IV. Information in cage 09 (Informant's information) may be altered

	02. Produce the declaration to the Additional District Registrar of the Divisional Secretariat of the area where birth occurred.
	03. The declaration should be produced by,
	I. Owner of the birth certificate
	II. Father or Mother
	III. Legal guardian
	IV. A person who is dissatisfied with any of the information appearing in the birth register
	04. Rs.50.00 should be paid by currency for the declaration
	05. A certified copy of the birth register to be amended should be essentially attached to the declaration.
	06. Following are some written evidences which may be produced to substantiate the request made in the declaration,
	I. Parents' marriage certificate
	II. List of children/ brothers and sisters
	III. Birth certificate of father/ mother
	IV. Birth certificate of a child born after the registration of parents' marriage
	V. In case there is no child born after the registration of the marriage of parents, birth certificate of a elder or younger child of the subject.
	VI. Certified copies of records available in hospitals, maternity homes or midwife's records
	VII. Student's record sheet, extract of the school admission register
	VIII. Copy of the electoral register where names of the subject and parents are included
	IX. If father is deceased, his death certificate

Registration of Past Births

Registration of Past Births	01. If a birth has not been registered with 03 months since its occurrence it may be registered..
	02. Declaration should be produced to the Additional District Registrar of the Divisional Secretariat where birth occurred.
	03. Persons eligible for this,
	I. Any party having interest of
	II. One of the parents
	04. Payments for the declaration
	I. within 12 months of occurrence - Rs. 50.00
	II. more than 12 months of occurrence - Rs. 50.00
	05. Only the following documents should be submitted with the declarations produced within one year since the occurrences of the birth
	1. Marriage certificate of parents if they are married
	2. One of following documents in proof of the date and place of birth of the subject.
	I. Hospital birth report or certified copy
	II. Grama Niladhari birth report or certified copy
	III. Estate birth report or certified copy
	IV. Public Health Officer's certificate
	06. Following documents should be produced with the declaration produced after one year since occurrence of the birth
	I. Marriage certificate of parents if they are married
	II. Nil result sheet
	III. One of the following documents indicating date and place of birth of the person
	i. Hospital report of certified copy
	ii. Grama Niladhari report or certified copy
	iii. Estate birth report or certified copy
	iv. Copy of the Midwife's birth register
	IV. In case of non-possession of any of the above documents,
	a. Health development record
	b. Certificate of baptism
	c. Certified copy of the school admission register / pupil's record sheet.
	d. Estate welfare officer's report
	e. Horoscope of the record of time prepared on a proximate date to the day on which the birth occurred
	V. If any of these documents are not available, declaration including details having knowledge of and an affidavit.